KVKK Information Text

CLARIFICATION TEXT

HT Partners Insurance and Reinsurance Brokerage Inc. (“Company”), we pay utmost attention to the protection and security of your personal data. Our company, Personal Data Protection Law No. 6698 (“KVKK”) m. In order to fulfill the disclosure obligation arising from Article 10, we bring the following statements to the attention of customers receiving service from the Company, employees working for our Company or all other third parties within the scope of the legal relationship or by visiting our website. The Company also reserves the right to update this clarification text on the Protection of Personal Data at any time within the framework of changes that may be made in the current legislation.

In accordance with the KVKK published in the Official Gazette dated 07.04.2016 and numbered 29677, any and all information belonging to you that has been/will be obtained by our company, which is the data controller, or that you have shared/will share with our company (“personal data”) will be processed by our company in accordance with the law within the framework explained below and in the ways stipulated in the said Law, and that your information will be processed, including obtaining, recording, storing, preserving, changing, disclosing, transferring and making available your information by automatic or non-automatic means. Any transaction carried out "processing of personal dataWe would like to inform you that it means ".

In this context, the principles regarding the processing of Personal and Special Quality Personal data and your rights are as follows;

DEFINITIONS

DATA CATEGORIZATION

III. IDENTITY OF THE DATA CONTROLLER

Our companyHT Partners Sigorta ve Reasürans Brokerliği A.Ş. In accordance with KVKK and relevant regulations, in terms of personal data obtained byData ControllerYou can reach us through the contact information given below;

Address: Levent Mh. Beyaz Karanfil Sk. No: 43 Beşiktaş/İstanbul

Telephone :+90 212 278 32 44

Email : [email protected]

COLLECTION, PROCESSING AND PROCESSING PURPOSES OF PERSONAL DATA

Although your personal data may vary depending on the employment, service policy and commercial activities provided by our Company; It is collected verbally, in writing or electronically, by automatic or non-automatic methods, through our Company's units and offices, Group Companies, website, social media channels, mobile applications and similar means.

For the purposes of determining and implementing our Company's commercial and business strategies and ensuring the execution of our Company's human resources policies, personal data may be processed within the scope of the personal data processing conditions and purposes specified in Articles 5 and 6 of the Personal Data Protection Law No. 6698, and provided to third party customers by the Company. It can be transferred in order to achieve its goal and subject.

In order to ensure security within the company;

• Ensuring the physical security of the workplace,
• Controlling the entrances and exits in the area where the company headquarters is located,

Due to the necessity arising from the execution of customer contracts;

• Making a distinction between customer's right and wrong in customer complaints, increasing customer satisfaction, understanding customer needs and improving customer-related processes,
• Evaluating customer service quality and providing training to staff,
• Establishing business relations within the scope of business, carrying out the service process, issuing policies,

• Follow-up and execution of communication processes with official institutions,
• Carrying out insurance renewal processes,
• Fulfilling legal obligations in accordance with insurance contracts,
• Communicating on issues related to the conditions or current status of the insurance contract,
• Providing information about changes in contracts,
• Conducting market research, planning and organizing activities to ensure or increase loyalty to products and services,
• Carrying out all kinds of accounting transactions, including sales-related invoicing,
• Planning, auditing and execution of information security processes,
• Providing e-mail sending to respond to customer requests,
• Manual and online money collection and recording of payments, invoice cancellation and refund transactions,
• Registering the customer to the systems and opening his current card,
• Conducting customer visits, participating in meetings with customers, providing information to customers on technical issues.

TO WHOM AND FOR WHAT PURPOSE PROCESSED PERSONAL DATA CAN BE TRANSFERRED?

Your collected personal data; IV of this Clarification Text. Within the scope of the purposes detailed in the article, our Company's relevant units, departments, other personnel, managers, shareholders, board members, Company suppliers with whom the personnel are planned to work together, legally authorized public institutions and private persons, courts and enforcement offices, service provider companies and their officials and IT companies for the purpose of ensuring the record security and storage of documents, Company customers and officials who are responsible for the personnel or who need to stay in contact due to necessity even if they are not responsible, insurance companies and their officials with which the Company has legal relations, telecommunication companies with which we work together for the establishment of lines and delivery of telephones to the personnel, and Your credit card information may be transferred to authorities, banks for money collection, invoice cancellation and refund purposes, within the framework of the personal data processing conditions and purposes specified in Articles 8 and 9 of the Personal Data Protection Law No. 6698.

METHOD AND LEGAL REASON FOR COLLECTING PERSONAL DATA

Your personal data is obtained through any verbal, card system, written or electronic medium, in order to carry out the work in line with the purposes stated above and to ensure that our Company can fully and accurately fulfill its contractual and legal responsibilities. In accordance with the Company's legitimate interest in ensuring its security, your visual data can be obtained through cameras and audio recorders we have placed in the Company. Your personal data collected for this legal reason can be processed and transferred by automatic or non-automatic methods for the purposes specified in Articles 3 and 4 of this text, within the scope of the personal data processing conditions and purposes specified in Articles 5 and 6 of the Personal Data Protection Law No. 6698.

VII. STORAGE PERIOD

The retention period of your personal data is as follows;

• If a period of time is specified for the storage of data in the law or relevant legislation, the data in question must be stored for at least this period.
• Considering the possibility that a possible court request or a request from an administrative authority authorized by law regarding the relevant data may be received by us late or that a dispute may occur in which we may be a party, the storage period of the data is determined by adding a period of 6 months to 1 year to the periods stipulated in the legislation for the storage of your data and the determined At the end of the period, the data in question is deleted, destroyed or anonymized.
• If the legislation does not specify a period for the storage period of the data we process, it is stored for the period required in accordance with the relationship between us. After the end of the relationship in question or after the period specified in the contract has passed, your data will be deleted, destroyed or anonymized without your request.
• If you request that your data, whose retention period is determined in the legislation, be deleted or destroyed before the stipulated periods, your request will not be fulfilled. In cases where a specific period is not stipulated in the legislation regarding the retention period of personal data, if you request the deletion or destruction of your personal data, your data will be deleted, destroyed or anonymized on the first periodic destruction date and within 6 months at the latest.

VIII. RIGHTS OF THE RELATED PERSON

In accordance with Article 11 of the Law, whether or not you have expressed express consent; By applying to our company, you can exercise your existing rights regarding the following issues regarding your personal data. (In particular, Articles 5-6 of the KVK Law and related regulations, as well as other legal legislation, regulations and rights regarding data processing.) you can use.

In this context, as personal data owners;

• Learning whether personal data is processed or not,
• If personal data has been processed, requesting information about it,
• Learning the purpose of processing personal data and whether they are used in accordance with its purpose,
• Knowing the third parties to whom personal data is transferred at home or abroad,
• Requesting correction of personal data in case personal data has been processed incompletely or incorrectly and requesting that the action taken in this context be notified to third parties to whom personal data has been transferred,
• Requesting the deletion or destruction of personal data in case the reasons requiring processing no longer exist, even though it has been processed in accordance with the provisions of the Personal Data Protection Law No. 6698 and other relevant laws, and requesting that the action taken in this context be notified to third parties to whom personal data has been transferred,
• Objecting to the emergence of a result that is unfavorable to the individual by analyzing the processed data exclusively through automatic systems,
• To request the compensation of the damage in case of loss due to the unlawful processing of personal data,

has rights.

In accordance with your legal rights stipulated within the relevant law and various legislation, you can personally submit your requests to our address above, or have them delivered through a notary. Besides, "Notification on Application Procedures and Principles to the Data ControllerIn accordance with Article 5 of the ", you can send it to [email protected] by using the registered e-mail (KEP) address, secure electronic signature, mobile signature or the e-mail address you have previously notified our Company and registered in our systems.

VIV. YOUR RIGHTS RELATED TO DATA PROCESSING

The application made by following the above-mentioned procedure will be answered free of charge within a maximum of 30 days; In cases where the request is rejected, the response is found insufficient, or the application is not responded to in due time; You have the right to file a complaint with the Personal Data Protection Board within 30 (thirty) days following the notification of the response to you and within 60 (sixty) days from the date of application. However, in accordance with the legislation, a complaint cannot be filed without exhausting the remedy.

(I have been informed regarding the processing and transfer of personal data.)